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Agenda May 2010

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The Annual Meeting of the St Martha Parish Council will be held on

Monday 10 May 2010 at 7.30 pm

At Chilworth Church of England Infant School, Dorking Road

following the Annual Parish Meeting

 

Members of the Parish Council are summoned to attend this meeting, if you are unable to attend, please contact the Clerk, Chris Karney, on 01483 892803

AGENDA

  1. 1. ELECTION OF CHAIRMAN
  2. 2. APOLOGIES FOR ABSENCE
  3. 3. ELECTION OF VICE CHAIRMAN
  4. 4. MINUTES OF PREVIOUS MEETING HELD ON 8 March 10
  5. 5. DECLARATIONS OF PERSONAL AND PREJUDICIAL INTEREST

Councillors are also reminded of their legal responsibility, under the Local Government Act (2000), to keep their personal ‘Notifications by a Member of a Local Authority of Financial and Other Interests’ up to date.

  1. 6. APPOINTMENT OF COMMITTEES

6.1 Planning Committee

6.3 Audit Committee

 

7.   MATTERS ARISING

  1. Parish Website – Website Committee report (previous 37.4a)
  2. Tree Preservation Order in Blacksmith Lane (previous 37.4b)
  3. Overgrown hedge on the East corner of the junction of Blacksmith Lane and Dorking Road (previous 37.4d).
  4. Kissing Gates on Field on the South slope of St Martha’s Hill (previous 36.4e)
  5. 5. Parish Newsletter – Volunteer Editor (previous 37.h.)
  6. 6. Parish Audit of Highway Clutter (previous 37.6.1) 
  7. 7. Review of Standing Orders

7a. CHAIRMAN’S REPORT

8. HIGHWAYS & BYWAYS

9. CORRESPONDENCE

10. COUNCILLORS’ BUSINESS

10.1 Casual Vacancy caused by the resignation of Mr Colin Hayward

 

10.2 Steps up to the East kissing gate on Peter Burt’s field

It is reported that a wooden plank has become dislodged and that nails have   been exposed.

 

10.4 Bridle way from Blackheath to Lockner Farm.

Bridleway is being encroached by new growth from woodland to the West of the path. Also fencing is in a poor state of repair.

 

10. 5 Detritus on the pavement next to bus shelter opposite Lockner Farm.

11. PLANNING

 

12. FINANCE

 

12.1 2009/10Bank Reconciliation  

12.2 2009/10 Annual Return

 

12.2.1 Internal Auditor’s comments

12.2.2 Financial Statement

12.2.3 Annual Governance Statement

 

12.3 Invoices paid out of committee

SO Mr C Karney (Clerk’s March salary)                                   £459.39

891 Post Office (HMR&C Q4 09/10 Tax & NIC)                    £434.58

892 SALC (Chairmanship Course)                                            £144.00

893 H Wakeford & Son (War Memorial contract)                   £145.00

SO Mr C Karney (Clerk’s April salary)                                     £459.39

 

12.4 Invoices for payment

 

SCAPTC & NALC annual subscriptions                                  £211.00

SLCC annual subscription                                                         £105.00

Peter Frost (Internal Audit fee)

Broker Network Ltd (annual Aviva insurance premium)

Surrey Hills Society (annual membership subs)             £ 15.00

 

12.5 Clerk’s expenses

 

Postage                                                                         £3.60

Photocopying                                                               £2.90

Stationery                                                                   £13.48

Use of home as office (2 mths @ £12.00 pm)            £24.00

Clerk’s IT Allowance                                                  £16.65

 

Total expenses                                                            £60.63

Total Expenditure                                                                          £

 

13. DATE OF NEXT MEETING 12 July 2010.

 

Chris Karney

Parish Clerk

05 May 2010