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Agenda November 2010

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The next Meeting of the St Martha Parish Council will be held on

Monday 8 November 2010 at 7.15 pm

At Chilworth Church of England Infant School, Dorking Road

 

Members of the Parish Council are summoned to attend this meeting, if you are unable to attend, please contact the Clerk, Chris Karney, on 01483 892803

AGENDA

  1. 1. APOLOGIES FOR ABSENCE
  2. 2. MINUTES OF PREVIOUS MEETINGS HELD ON 12 July 2010 and 13 September 2010
  3. 3. DECLARATIONS OF PERSONAL AND PREJUDICIAL INTEREST

Councillors are also reminded of their legal responsibility, under the Local Government Act (2000), to keep their personal ‘Notifications by a Member of a Local Authority of Financial and Other Interests’ up to date.

4.   MATTERS ARISING

  1. Parish Website (previous 40.4.2)
  2. 2. Parish Audit of Highway Clutter (previous 40.4.3)
  3. Cutting vegetation on footpath on Sample Oak Lane (previous 40.4.4)
  4. 4. Section 106 Monies (Haywards Yard development) (previous 40.4.5)
  5. Blocked Drain on Sample Oak Lane by Oak House (previous 40.4.7)
  6. Surrey Police ‘Leave phone alone when driving’ leaflet (previous 40.4.8)
  7. Review of Standing Orders (previous 40.10)(see 10)

5. CHAIRMAN’S REPORT

6. HIGHWAYS & BYWAYS

7. CORRESPONDENCE

Letter from GBC Planning re Titan Sheds

8. COUNCILLORS’ BUSINESS

8.1 Adoption of a disciplinary procedure

 

8.2 Adoption of a grievance procedure

 

8.3 Appointment of a Staffing Committee

 

8.4 Audit Committee Meting 

9. PLANNING-

  1. REVIEW OF STANDING ORDERS

 

11. FINANCE

 

11.1 October Bank Reconciliation  

 

112 Invoices paid out of committee

SO Mr C Karney (Clerk’s September salary)                            £459.39

SO Mr C Karney (Clerk’s October Salary)                                £459.39

P Western (Web Site development)                                        £1000.00

Post Office (HMR&C Q2 10/11 Tax & NIC)                           £434.58

H Wakeford & Son (War Memorial maintenance)                    £145.00

BDO (External Audit)                                                               £158.63

 

11.3 Invoices for payment

Chilworth Village Hall (Hire 4 November 2010)                    £25.00

 

11.4 Clerk’s expenses

 

Postage                                                                         £7.68

Photocopying                                                               £3.50

Stationery                                                                    £3.45

Use of home as office (2 mths @ £12.00 pm)            £24.00

Clerk’s IT Allowance                                                  £16.65

Earl Haig Fund (Poppy wreath)                                  £20.00

 

Total expenses                                                            £75.28

Total Expenditure                                                                           £2757.27

11.5 October Forecast

 

12. DATE OF NEXT MEETING T.B.A. (December Budget Meeting)

 

Chris Karney

Parish Clerk

02 November 2010