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September 2010

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The next Meeting of the St Martha Parish Council will be held on

Monday 13 September 2010 at 7.15 pm

At Chilworth Church of England Infant School, Dorking Road

 

Members of the Parish Council are summoned to attend this meeting, if you are unable to attend, please contact the Clerk, Chris Karney, on 01483 892803

AGENDA

  1. 1. APOLOGIES FOR ABSENCE
  2. 2. MINUTES OF PREVIOUS MEETING HELD ON 12 July 2010
  3. 3. DECLARATIONS OF PERSONAL AND PREJUDICIAL INTEREST

Councillors are also reminded of their legal responsibility, under the Local Government Act (2000), to keep their personal ‘Notifications by a Member of a Local Authority of Financial and Other Interests’ up to date.

4.   MATTERS ARISING

  1. Parish Website (previous 39.4.1)
  2. 2. Parish Audit of Highway Clutter (previous 39.4.2)
  3. Verge Cutting and other scheduled works (previous 39.4.4)
  4. 4. Section 106 Monies (Haywards Yard development) (previous 39.4.5) 
  5. Internal Audit change of reconciliation format (previous 39.4.7)
  6. 6. Casual Vacancy (previous 39.5.1.2) – Co-option to fill Casual Vacancy 
  7. Blocked Drain on Sample Oak Lane by Oak House (previous 39.7.1)
  8. Surrey Police ‘Leave phone alone when driving’ leaflet (previous 39.7.2)
  9. Grassed area outside fence at Old Manor Green (previous 39.7.3.1)

10.  Gunpowder Works – Conservation Management Plan (previous 39.8.1.7)

11.  Review of Standing Orders (previous 39.10)(see 10)

12.  Letter of Thanks to Mrs Joyce Davis (previous 39.11.1)

13.  Payment of Invoices (previous 39.11.2)(see 12.3)

5. CHAIRMAN’S REPORT

6. HIGHWAYS & BYWAYS

6.1 Speedwatch

7. CORRESPONDENCE

8. COUNCILLORS’ BUSINESS

8.1 Guildford Heritage Open Day

8.2 Community Rail Partnership

8.3 Community Ideas Database 

9. PLANNING-

  1. REVIEW OF STANDING ORDERS

  1. RISK POLICY

 

12. FINANCE

12.1 August Bank Reconciliation  

12.2 2009/10 Annual Return – External Auditors Comments

12.3 Proposed amendment to paragraph 6.3 of the St Martha’s Financial Regulations to facilitate faster settlement of invoices

 

12.4 Invoices paid out of committee

SO Mr C Karney (Clerk’s May salary)                                      £459.39

SO Mr C Karney (Clerk’s June Salary)                                     £459.39

Post Office (HMR&C Q1 10/11 Tax & NIC)                           £434.58

H Wakeford & Son (War Memorial contract)                           £145.00

SLCC annual subscription                                                         £105.00

Chilworth Village Hall (Hire 13 May 2010)                              £20.00

SALC (Governance & Accountability Manual)                        £29.38 Mrs Joyce Davis (Newsletter expenses)                                       £2.96

Surrey Wildlife Trust (annual membership subs)                       £38.00

Cherrill Print (Newsletter)                                                        £99.00

Clerk’s Expenses (July)                                                             £60.89

SO Mr C Karney (Clerk’s July salary)                                       £459.39

SO Mr C Karney (Clerk’s August Salary)                                 £459.39

 

12.5 Invoices for payment

BDO (External Audit)                                                                £158.63

12.6 Clerk’s expenses

 

Postage                                                                         £0.00

Photocopying                                                               £2.40

Stationery                                                                    £0.00

Use of home as office (2 mths @ £12.00 pm)            £24.00

Clerk’s IT Allowance                                                  £16.65

 

Total expenses                                                            £43.05

Total Expenditure                                                                          £2974.05

 

13. DATE OF NEXT MEETING 8 November 2010.

 

Chris Karney

Parish Clerk

02 September 2010