Agenda September 2011

The next Meeting of the St Martha Parish Council will be held on

Monday 12 September 2011 at 7.15 pm

At Chilworth Church of England Infant School, Dorking Road
Members of the Parish Council are summoned to attend this meeting, if you are unable to attend, please contact the Clerk, Chris Karney, on 01483 892803

AGENDA

1.  APOLOGIES FOR ABSENCE
2.  MINUTES OF PREVIOUS MEETING HELD ON 11July 2011
3.  DECLARATIONS OF PERSONAL AND PREJUDICIAL INTEREST

Councillors are also reminded of their legal responsibility, under the Local Government Act (2000), to keep their personal ‘Notifications by a Member of a Local Authority of Financial and Other Interests’ up to date.

4. PARISH MATTERS

4.1 Parish Website
Updating progress
Role of Winnie

4.2 War Memorial
Quotes for refurbishment
History of past maintenance work
Request for quote from Barry Wakeford to remove dead tree
Concurrent Grant Application

4.3 Village Audit Questionnaire

4.4 Notice boards, list of PC meetings

4.5 Village Millstone Portals

5. PARISH DOCUMENTS

5.1 Parish Diary Review
5.2 Parish Emergency Plan Review and approve

6.  GUNPOWDER MILLS

6.1 Gunpowder Mills Conservation Management Report
6.2 Gunpowder Mills Working Group Report

7. CHAIRMAN’S REPORT

Broadband speed meeting –
SCAPTC Website Log in details
Councillors Training
Percy Arms Fire
Chairman’s business cards
Chairman’s Printing Claim

8. HIGHWAYS and BYWAYS

8.1 Clearance of Vegetation:
Pavement of Dorking Road, East of Lockner Farm
Pavement on the Dorking Road by ‘Milestones’

8.2 Notice to households re gardens spreading over highway.

9. CORRESPONDENCE

10. PLANNING

11. COMMUNITY IDEAS DATABASE        

12.  FINANCE

12.1 June Bank Reconciliation

12.2 Invoices paid out of committee    
SO Mr C Karney (Clerk’s July salary)                 £459.39
SO Mr C Karney (Clerk’s August salary)           £459.39
940 SCA PTC                                                      £198.02

12.3 Invoices for payment
Shalford Parish Council (Hire of Meeting Room 7/9/11)   £29.00

12.4 Clerk’s expenses
Postage                                                                    £0
Photocopying                                                           £.50
Stationery                                                                 £3.95
Use of home as office (2 mths @ £12.00 pm)     £24.00
Clerk’s IT Allowance                                               £16.65

Total expenses                                                       £43.10
Total Expenditure                                                  £1188.90

12.5 September Forecast

13. DATE OF NEXT MEETING 14 November 2011

Chris Karney
Parish Clerk
8 September 2011