Agenda November 2011

The next Meeting of the St Martha Parish Council will be held on

Monday 14^th November 2011 at 7.15 pm

At Chilworth Church of England Infant School, Dorking Road

Members of the Parish Council are summoned to attend this meeting, if you are unable to attend, please contact the Clerk, Chris Karney, on 01483 892803.

AGENDA

1. APOLOGIES FOR ABSENCE

1. 2.      MINUTES OF PREVIOUS MEETING HELD ON 12 September 2011

1. 3.      DECLARATIONS OF PERSONAL AND PREJUDICIAL INTEREST

Councillors are also reminded of their legal responsibility, under the Local Government Act (2000), to keep their personal ‘Notifications by a Member of a Local Authority of Financial and Other Interests’ up to date.

     4. CO-OPTION OF CONCILLOR TO FILL COUNCIL VACANCY  

       5.      PARISH COMMITTEE APPOINTMENTS – delegated powers

                        Staffing Committee

                        War Memorial Committee

Finance Committee - conformation

     6     CLERK – STAFFING ISSUES 

                        Clerk’s Resignation

                        Clerk vacancy - procedure

7. GRANTS

Concurrent Functions Grant

Village Millstone Portals

War Memorial

                        Community Ideas Database

                                    Registered Requests

1. COMMUNICATIONS

Website updates

St Thomas Newsletter (PCC Invoice)

1. HIGHWAYS

Parking on Dorking Road

Hole in Blacksmiths Lane

Brambles on Path at Lockner Farm

10.  GUNPOWDER MILLS

Report from Consultative meeting 9^th November

Conservation Management report availability

11.  REPORTS

Parish Emergency Plan

Parish Village Audit

12.  CORRESPONDENCE

13   PLANNING REPORT

14. FINANCE

14.1 August/October Bank Reconciliation’s

14.  2 Invoices paid out of committee                           

949 part Mr C Karney (Clerk’s September salary)             £459.39

     SO Mr C Karney (Clerk’s August salary)                     £459.39

     943 Surrey Wildlife Trust                                            £38.00             

      944 D Bunting printing expenses)                                £44.43

      945 P Western (Hosting & Domain charge)                 £164.89

      946 Post Office (HMRC Q2 2011/12 Tax & NIC)          £434.58

      947 H Wakeford & Son (War Memorial maintenance)   £148.08          

        948 SALC (D. Bunting training course)                        £102.08

        949 part C Karney (Poppy Wreath)                              £20.00          

14.3 Invoices for Payment

14.4 Clerk’s expenses

Postage                                                                     £2.64

       Photocopying                                                              £1.50

       Stationery                                                            £19.94

       Use of home as office (2 mths @ £12.00 pm)           £24.00

Clerk’s IT Allowance                                                     £16.65

       Total expenses                                                           £64.73

Total Expenditure                                                  £1935.14

14.5 Forecast  

September and November budget forecasts

November/December meetings

-     Audit committee

-          Finance committee - budget precept

15. RISK POLICY REVIEW

16. PARISH INSURANCE POLICY

17. DATE OF NEXT MEETING t.b.a

Chris Karney

Parish Clerk

7 November 2011